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familie-hoppe/budget/tracking.md
copilot-swe-agent[bot] d19f8d5705
docs: refocus personal dashboard to owner-only spending and project-time tracking 
Agent-Logs-Url: https://github.com/donnyandjoern-debug/personal/sessions/4caa93f1-50a1-4120-8f5e-79b31823d2e5

Co-authored-by: donnyandjoern-debug <262665187+donnyandjoern-debug@users.noreply.github.com>
2026-05-25 14:25:08 +00:00

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📊 Spending + Time Tracking Ledger

Central owner-only ledger for monthly spending over time and project/repository time allocation.

Update monthly during the first week of each new month. Label unknown values as estimates until verified from GitHub billing.

A) Monthly Spend Summary by Month

Month Total Spend (Actual) Monthly Budget Baseline Variance Data Quality Notes
April 2026 $10 $35 -$25 Partial actual + estimates Copilot actual known; other services pending billing
May 2026 $10 (to update from billing) $35 -$25 (est.) Estimate Carry baseline until month-end reconciliation

B) Monthly Spend by Service Category

Month Service Category Budget Actual Spend Variance Notes
April 2026 GitHub Copilot $10 $10 $0 Copilot Pro active
April 2026 GitHub Actions $5 $0 -$5 Estimate — update from billing
April 2026 GitHub Packages $3 $0 -$3 Estimate — update from billing
April 2026 GitHub Codespaces $7 $0 -$7 Estimate — update from billing
April 2026 Other paid features / reserve $10 $0 -$10 Reserve
May 2026 GitHub Copilot $10 $10 (expected) $0 (est.) Update when invoice posts
May 2026 GitHub Actions $5 $0 (est.) -$5 (est.) Update from billing
May 2026 GitHub Packages $3 $0 (est.) -$3 (est.) Update from billing
May 2026 GitHub Codespaces $7 $0 (est.) -$7 (est.) Update from billing
May 2026 Other paid features / reserve $10 $0 (est.) -$10 (est.) Reserve

C) Monthly Project/Repository Budget Allocation and Actuals

Month Project Group Project Repository Budget Allocated Actual Spend Variance Notes
April 2026 Hoppe-home (add project) Hoppe-home/repo-name $0 $0 $0 Add once active
April 2026 Hoppe-GitHub (add project) Hoppe-GitHub/repo-name $0 $0 $0 Add once active
May 2026 Hoppe-home (add project) Hoppe-home/repo-name $0 $0 (est.) $0 (est.) To update
May 2026 Hoppe-GitHub (add project) Hoppe-GitHub/repo-name $0 $0 (est.) $0 (est.) To update

D) Time Tracking by Project/Repository Over Time

Month Date Source Project Group Project Repository Activity Type Hours Session Ref Notes
April 2026 2026-04-20 VS Code Hoppe-home (add project) Hoppe-home/repo-name Coding / Planning / Debugging 0.0 Link or short ID
April 2026 2026-04-20 Online Chat Hoppe-GitHub (add project) Hoppe-GitHub/repo-name Coding / Planning / Debugging 0.0 Link or short ID
May 2026 YYYY-MM-DD VS Code / Online Chat Hoppe-home / Hoppe-GitHub (add project) org/repo Coding / Planning / Debugging 0.0 Link or short ID Add real sessions monthly

E) Monthly Time Rollup (Hours by Project/Repository)

Month Project Group Project Repository Coding Hours Planning Hours Debugging Hours Total Hours
April 2026 Hoppe-home (add project) Hoppe-home/repo-name 0.0 0.0 0.0 0.0
April 2026 Hoppe-GitHub (add project) Hoppe-GitHub/repo-name 0.0 0.0 0.0 0.0
May 2026 Hoppe-home / Hoppe-GitHub (add project) org/repo 0.0 0.0 0.0 0.0

F) Monthly Review Checklist

  • Confirm Copilot charge and reconcile actual spend
  • Pull Actions/Codespaces/Packages billing values and update service table
  • Reconcile project/repository spend actuals vs budget allocations
  • Roll up time spent by project/repository
  • Capture billing events, renewals, and settings/security reminders for next month

← Back to budget dashboard | ← Back to main library